Fox Insurance Services - Executive Assistant

About us

We are a growing company seeking a self-motivated person to join and support our growing insurance and real estate businesses. The position will be tailored to the chosen candidate and will include a diverse range of duties and projects.

Duties:

- Provide high-level administrative support
- Manage phone calls, including answering and directing calls, taking messages, and scheduling appointments.
- Coordinate and schedule meetings, conferences, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents using Google Suite, Microsoft Office, and other software.
- Assist with proofreading and editing documents for accuracy and clarity.
- Collect and analyze information on various topics
- Create reports and spreadsheets
- Assist with document management tasks, including scanning, printing, copying, and filing.
- Utilize DocuSign or similar software to facilitate electronic document signing.
- Perform general clerical duties such as data entry, record keeping, and organizing files.
- Maintain confidentiality of sensitive information.

Requirements:

- Proven experience as an executive administrative assistant or in a similar role.
- Proficient in using Google Suite (Gmail, Google Docs, Google Sheets) and Microsoft Office (Word, Excel, PowerPoint).
- Excellent written and verbal communication skills.
- Strong attention to detail and ability to proofread documents for accuracy.
- Ability to multitask, problem-solve and prioritize tasks effectively in a fast-paced environment.
- Proficient with bookkeeping and Quikbooks
- Strong data entry skills with a high level of accuracy.

This is an excellent opportunity to join a growing small business with an opportunity for advancement. We offer competitive compensation.

Please submit your resume along with a cover letter highlighting your relevant experience.

We are an Equal Opportunity Employer.

Job Type: Full-time

Benefits:

• Flexible schedule
• Paid time off
• Retirement plan

Schedule:

• Monday - Friday